Reports to:?????? Director, Finance & Budgeting ? Finance & Administration Division
Location:????????? New York, NY
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The Rainforest Alliance is an international nonprofit organization that works to conserve biodiversity and ensure sustainable livelihoods by transforming land-use practices, business practices and consumer behavior. Based in New York City, with offices throughout the United States and worldwide, the Rainforest Alliance works with people whose livelihoods depend on the land, helping them transform the way they grow food, harvest wood and host travelers.
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The Rainforest Alliance?s TREES (TRaining, Extension, Enterprises and Sourcing) Program promotes sustainable livelihoods and protects biodiversity in forest-dependent communities. We work to enhance the competitiveness of community and indigenous forestry enterprises by building business skills, increasing efficiencies, and facilitating investment in value-added processing, expanding income opportunities from wood and non-wood forest products and environmental services, and increasing access to local and global markets through Forest Stewardship Council (FSC) certification.
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Position Summary:
The Finance & Budgeting Manager will be a key member of both Rainforest Alliance-HQ Finance & Administration Division and the TREES Program management team. S/he will provide critical support to the TREES Program management in monitoring, analyzing and reporting the financial performance of the TREES Program.? S/he will work closely with the Director to develop and manage the TREES Program budget and proactively ensure it meets its revenue and expense targets. S/he will assure the TREES Program complies with finance, budget and contracts requirements in accordance with Rainforest Alliance policies and procedures.? S/he will also be a member of the Finance & Administration Division, which includes HQ-Finance management and the other Rainforest Alliance Finance & Budgeting Managers, and as such participates in the overall budgeting and financial analysis process and supports HQ-Finance as needed.?
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Responsibilities:
Planning and Budgeting
- Responsible for accurate and timely reporting and analysis of the division?s performance, based on board approved budgets, for both TREES Program management and HQ-Finance;
- Manage the annual budgeting and financial planning process (including mid-year forecast) for the TREES program in collaboration with the Director, Regional and Project Managers, Supervisors, and other Division staff; determine how TREES Program staff participate in drafting portions of the budget;
- Monitor all financial activities, and keep TREES Program management and HQ-Finance advised of situations which have potential negative impact on financial performance; and
- Coordinate proposal budget development with TREES Program staff, Development and HQ-Finance.
Expense Control/Accounts Receivable
- Monitor expenses and revenues to ensure that the TREES Program spend according to the available revenue and that restricted funds are used according to donor requirements;
- Coordinate with HQ-Finance and TREES Program staff to manage receivables on an ongoing basis;
- Create and maintain financial report templates and reporting tools; and
- Establish additional TREES Program procedures, where needed, to ensure adequate control and timely and accurate recording of expenses; including pre-approvals, expense approval limits, and activity planning tools.?
Contracts and Agreements
- Ensure that contractual agreements are created with approved templates and according to Rainforest Alliance policies and funder requirements; and coordinates negotiation of? agreements with TREES Program staff, Finance, Legal and/or other Rainforest Alliance departments as required and necessary;
- Ensure that Rainforest Alliance-issued agreements and related payments are processed and administered according to Rainforest Alliance policies and in compliance with established terms; and
- Ensure that implementation of funded activities is in conformity and on schedule with the provisions and requirements of the funding sources.
Reporting
- Produce and/or review financial reports submitted to funders on behalf of the TREES Program; ensure that submitted reports and invoices are reviewed for accuracy and include proper support documentation; and
- Assist with monitoring, tracking and reporting of contract and agreement deliverables.
Human Resources
- Coordinate with Human Resources in submission of job descriptions/position announcements and new hire requests in accordance with HR processes, and monitor these for conformance with approved program budget; and
- Coordinate with Human Resources regarding current and future recruitments.
Communication, Training and Guidance
- Serve as a key communication conduit to and from HQ-Finance and TREES Program management and other staff.? Ensures the timely and accurate dissemination of information;
- Provide training and guidance to TREES Program staff on the use of financial tools, budget formulation, tracking and adjustments, expense accounting, financial analysis and reporting, and contract management;?
- Identify training needs and facilitates contracts orientation and training for newly hired TREES Program staff, in coordination with other Rainforest Alliance staff;
- Provide guidance, coaching and oversight of other TREES Program staff serving in finance and contracts management roles for large government and multi-lateral funded projects; and
- Other duties as assigned.
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Qualifications:
- Bachelors ?degree in Business Administration with a concentration in Accounting or Finance;
- 7-10 years experience in financial analysis, reporting and budgeting; with minimum 2 years experience directly supervising staff;
- Demonstrated work experience with both Excel and computerized accounting systems (knowledge of Solomon a plus) and with reporting software, (FrX and Crystal highly preferred);
- Familiarity with a multi-office, multi-national organizational environment;
- Non-profit and U.S. government funding experience preferred;
- Experience in training staff in budgeting, financial reporting and use of financial tools;
- Strong math, analytical and technical skills; highly organized with an attention to details; take initiative; customer service oriented;
- Excellent written and verbal communications skills;
- Ability to interact professionally with culturally and linguistically diverse staff and clients;
- Fluency in English and proficiency in Spanish required; working knowledge of French a plus; and
- Willingness and ability to travel to 30% of the time internationally and domestically.
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Salary:?
Commensurate with experience. Competitive benefits package provided.
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To apply:
Send resume, cover letter and salary history to Human Resources, Rainforest Alliance,? 665 Broadway, Suite 500, New York, NY 10012; Fax: 212-677-2187; E-mail: gro.ar@lennosreP. If emailing, use the following format in the subject line: first name and last name, job title of position you are applying for.
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The Rainforest Alliance is an equal opportunity employer.
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